This Project Activity Log Excel Template is used for keeping track of daily project activity. It is used by project managers for keeping themselves updated about the daily project activity when they are working on a project.
It serves as a project documentation tool in which the project managers can mention the information about all activities of all phases of their project. In this regard, this documentation tool is valid for all kinds of projects.
This will help you to make instant and correct decisions based on the information that you see in this project documentation tool. You may change the course of actions of some phases of project implementation when you see that certain project phases are not running properly.
Project Activity Log
In project management plan activity in stages which consist of one or more actions that may be linked together or not. Each activity has its defined start and ends time. In the case of linked or dependent activities, unless the activity comes first is completed project can’t progress to the next activity.
In such relation, activity comes first according to dependency called predecessor while activity that follows another activity is called successor.
Activities that don’t have any dependencies can be managed parallel to dependent activities and are not considered critical in project management.
The project activity template enlists all critical and non-critical activities with defined start and ends the time of each activity which can later be used in many forms in further project management lifecycle processes.
What Information it should Present in this template?
The project activity template can be manipulated into many forms according to its use. It has a vital role in project management analysis at later stages.
A basic project activity template is one that can make a project activity list sticking to the dependency sequence of activities assigning each activity an alphabet or number for easy handling in further analysis.
There are some limitations in listing activities as per their dependency sequence as one activity may be dependent on several activities instead of just one.
In that case, to reflect the true picture it is important to add a column of predecessors which shows activities number/alphabet against each activity on which it is dependent, e.g. Activity # 6 has 2 predecessor activities # 2 and activity # 3. In this case 2 or 3, it will be written in the predecessor’s column of activity # 6 instead of just enlisting it after activities # 2 & 3 in the project activity template.
The following information can also be added to the project activity template,
- Actual Start Time
- Actual End Time
- Actual Duration
- Available Resources
- Allocated Resources
- Slack or Float
You will investigate the reason for the inefficient working of project phases and will take action to remove the inefficiencies in order to implement the project effectively.
The project Activity Log will also help you to know if the project is running effectively after it has been implemented; this is linked to the project testing phase when you only have to test the project will run effectively or not after it has been implemented.
Format of Project Activity Log Template
This template is created in the MS Excel worksheet format because the worksheet contains a tabular structure that can entail a lot of categories of information related to a project in many rows and columns in the worksheet.
The project managers can include information about a project in different categories they make in the project activity log template.
The title for each category of project information should be given at the top of each column in which a respective category of project information is placed.
It is noticeable that in the MS Excel worksheets the columns are given titles rather than rows; however, it also depends upon the nature of the project information that how it is entered in the Excel worksheet.
Usually, the Excel worksheet looks better legible when the columns are titled and information is placed in the respective columns for respective information categories.
Sample Project Activity Log
You can see some sample templates of the Project Activity Log on our site. This will give you a better estimate of how this project documentation tool actually looks like and what is the style of mentioning the project information in it.
If you find customized formats of the Project Activity log, then you can use them to mention information about your projects to keep track of all the activity that is taking place in the project implementation phases.